Best Practices Training

Begin by completing an online application form.

In kids ministry, the Best Practices Policy outlines the standards and guiding principles that shape how the ministry protects and cares for children. It explains what is required and why—for example, expectations around screening volunteers, supervision ratios, safety practices, and reporting concerns. Our procedures, on the other hand, describes the specific steps people follow to carry out those policies in everyday situations. It explains how things are done—such as check-in and pick-up processes, responding to a medical incident, or what to do if a child becomes upset. Policies set the guardrails; procedures show the route to follow within them.

Below are links to procedures for Sunday morning kids ministry, as well as midweek kids events such as Parents Night Out. 

For midweek Calvary Youth, the Best Practice Policy sets the expectations that guide how leaders create a safe, respectful, and accountable environment for students in grades 6-12. It defines what is required and why—covering areas such as leader screening, appropriate boundaries, transportation, communication standards, and how concerns or incidents must be reported. Youth procedures outline the practical steps leaders follow to put those expectations into action during a typical youth night. It explains how things are done—such as student sign-in and dismissal, supervision during games and small groups, handling behavioural issues, and responding to emergencies. Policies establish the standards; procedures show leaders what to do in real time.

An emergency procedures document outlines the actions everyone in the church must take to respond quickly and safely during urgent situations such as medical incidents, fire, security threats, or building evacuations. It explains who does what and when, ensuring a coordinated response across all ministries and areas of the facility.

While these procedures apply to the entire church, children’s and student ministries must be especially familiar with them so leaders can account for every child, follow evacuation routes, maintain supervision, and communicate clearly with parents or guardians. The goal is a calm, organised response that protects people and supports first responders.